Interim HR Office (Leiden office, the Netherlands)
As our HR Officer, you play a key role in keeping our day-to-day HR processes running smoothly. From onboarding new colleagues to maintaining accurate employee records, your work ensures that our people feel supported and our HR data is up to date and compliant.
This role is ideal for someone who enjoys keeping things running efficiently and who takes pride in delivering accurate and people-focused HR support. Given the type of tasks and responsibilities, it goes without saying you have a high level of quality service and integrity.
You’ll work closely with the Senior Director HR and the Senior HR Business Partner to provide hands-on administrative and operational support, while helping us stay organized as we grow across Europe and the US. You thrive in a dynamic, international biotech environment where structure, service, and attention to detail make the difference.
Key responsibilities
- Act as the first point of contact for employees on routine HR-related questions, ensuring timely and accurate responses.
- Maintain and update HR templates, procedures, and internal documentation to ensure consistency and accessibility.
- Ensure that HR-related tasks are carried out in line with applicable Dutch and US labor laws and company policies, under the guidance of the Senior HR Business Partner.
- Ensure accurate and timely updates of employee records in NMBRS, including new hires, contract changes, absence or sick leave registrations and employee exits.
- Coordinate end-to-end onboarding and offboarding processes across multiple countries – primarily in the Netherlands – including administrative tasks such as preparing documentation, coordinating system access, and managing employee insurance registrations and cancellations.
- Prepare employment contracts, addenda, letters, and other HR documentation in line with local requirements.
- Liaise with our external payroll provider and the Finance team to ensure timely and accurate monthly payroll input.
- Support visa applications, work permit processes, and employee relocations, in coordination with external partners.
- Assist in the implementation and continuous improvement of HR processes and tools (e.g., performance cycles, workflow optimizations etc.).
- Compile and generate recurring and ad hoc HR reports and dashboards (e.g., headcount, turnover, absence, leave balances etc.).
We’re looking for someone who not only meets the criteria below but thrives in an environment where initiative, learning, and partnership matter.
- 3–5 years of experience in an HR support, coordinative and administrative role, ideally within a fast-paced or international environment.
- Completed Dutch MBO level 4 diploma (senior secondary vocational education, EQF level 4) or HBO diploma, preferably in Human Resources, Business Administration, or a related field.
- Strong organizational and administrative skills, with great attention to detail and the ability to manage time and priorities effectively.
- Proficient with Microsoft Office tools, particularly Word, PowerPoint, and Outlook; basic familiarity with Excel and SharePoint.
- Fluent in both Dutch and English is a big plus, given the international character of our company.
- Proactive, approachable, and service-minded, with a natural drive to build positive internal relationships.
- Experience working with HR systems (e.g., NMBRS, Recruitee) and relevant digital portals is a plus.
- Comfortable handling confidential information and sensitive employee data
- Practical understanding of Dutch labor law and HR policies, with the ability to apply them correctly in day-to-day HR tasks.
- Familiarity with international HR processes, such as coordinating onboarding for colleagues in other countries, supporting global payroll input, or working with external visa and relocation partners.
- Legally authorized to work in the Netherlands.
How you’ll make an impact
In this role, your accuracy and attention to detail will ensure that our HR records are always up to date and compliant – a critical foundation for smooth HR operations in a fast-growing, regulated environment. By managing onboarding, offboarding, and operational workflows with care and consistency, you’ll help create a reliable and welcoming employee experience.
Your strong sense of service, combined with your ability to plan and prioritize effectively, means that you’ll respond to HR-related questions with professionalism and speed, even when things get busy. You understand the importance of confidentiality and will handle sensitive information with the utmost discretion and integrity.
As we grow and evolve, your flexibility and collaborative mindset will make you a trusted partner to your HR colleagues and other teams across the company. Whether you’re improving a document template, supporting a visa process, or preparing payroll input, you’ll contribute to building an HR function that is structured, responsive, and people-centered.
Why join us?
We offer you the opportunity to contribute to the development of medicines for rare CNS disorders. Our growing team is committed to bringing new therapeutics to those patients who need it. The company atmosphere is pleasant and informal, contributing to a particularly friendly working environment.
- You can be part of an ambitious biotech company on the cusp of a major clinical and corporate milestone.
- You will help shape the HR foundation of a company preparing for its next chapter.
- Competitive salary, including holiday allowance, performance bonus and good pension scheme.
- You will collaborate with a friendly, ambitious and purpose-driven team.
- You can make a lasting impact on science – and the teams and people behind it.
- We value our team members and spend time on social activities and drinks
If you’re energized by building, growing, and making a lasting impact – then this can be the proper next career step for you!
Interested to learn more? Kindly send your application to Yessica.debrouwer@vicotx.com, we love to get in touch with you.
